DDOE
CDS

Program Development and Evaluation

Data & Assessment Tools:

Delaware Assessment of Strengths and Needs for Positive Behavior Supports (DASNPBS)

The DASNPBS a tool designed to help schools assess their strengths and needs in the four major components of schoolwide discipline: Implementing Schoolwide and Classroom Systems, Developing Self-Discipline, Correcting Behavior Problems, and Providing Targeted and Intensive Behavioral Supports.

Resource Description How to Use This Resource
Overview Process This document provides an outline of the DASNPBS process and descriptions of the four major components of schoolwide discipline Teams may review this document to gain an understanding of the DASNPBS purpose and to identify which components to complete for their school
Data Analysis This document outlines the data analysis process and how to move from reviewing data to action planning Teams may find this document useful for a step-by-step process of interpreting their DASNPBS results and identifying next steps
DASNPBS Analysis Tutorial This presentation provides a walk-through of the necessary steps to interpret the Needs Assessment Report using the Data Interpretation Worksheet Teams can use this presentation to help navigate their DASNPBS results and walk through the process of analyzing data
Directions for the DASNPBS Analysis Tutorial This document provides instructions on how to open and use the DASNPBS Analysis Tutorial presentation
DE Strength and Needs Assessment for PBS This is the survey used to help schools assess their strengths and needs in the four schoolwide discipline categories. This examines both school-wide and classroom settings Teams can use this document to prepare for the DASNPBS by examining the criteria for each component.

 

Discipline Data Reporting Tool (DDRT)

The DDRT is designed to help schools analyze their office discipline referral rates per month for the current school year. The referral data is also compared to the previous years as well as the national and state averages for referral rates.

Resource Description How to Use This Resource
DDRT Tutorial This presentation provides an in-depth guide on how to input discipline referral data and use the provided DDRT data templates Teams can use this document prior to inputting data into the DDRT templates to ensure they fill out the template completely and correctly
Directions for the DDRT Tutorial  This document provides instructions on how to open and use the DDRT Tutorial presentation
Cost Benefit Analysis Worksheet This tab within the DDRT template allows teams to determine the amount of time regained or lost (for students and administrators) for referrals between the current and the previous year. The directions for using the cost-benefit tab are included in the document Teams can use this sheet to action plan based on the time regained or lost due to referrals. For example, if time was regained after implementing a certain initiative this year, it would indicate that this initiative was effective and should be continued.
 2019-2020 DDRT Template- 2 year This tool allows schools to analyze their discipline referral rates per month for the current school year and compare their results to the previous year, as well as national and state averages Teams can use this tool as a way to track their referral rates each year and identify data trends within their own school and compared to national and state averages
2019-2020 DDRT Template- 4 year This tool allows schools to analyze their discipline referral rates per month for the current school year and compare their results to the previous THREE years, as well as national and state averages Teams can use this tool as a way to track their referral rates over multiple years and identify data trends within their own school and compared to national and state averages

 

DE-PBS Key Feature Evaluation

The Key Feature Evaluation (KFE) is a tool used to provide feedback to schools based on their school-wide PBS program and implementation. Four specific sections are evaluated: School-wide PBS Tier 1, Prevention: Implementing School-wide & Classroom Systems, Correcting Problem Behavior, and Developing Self-Discipline.

Resource Description How to Use This Resource
DE-PBS Key Feature Evaluation Summary This document provides an overview of the KFE structure, including the process steps and specific feedback to be given Teams can use this document to review and prepare for the evaluation process
Key Feature Status Tracker This checklist outlines the major components for each KFE section and allows teams to indicate the extent to which the component is in place Teams can use the status tracker to determine which aspects of schoolwide PBS are in place, partially in place, or not in place and action plan accordingly. Some teams choose to utilize this tool prior to receiving a Key Feature Evaluation.
Key Feature Status Tracker Template 1 Year Like the status tracker document, this tool provides a checklist for the major components of each KFE section and also includes a graph to map scores for up to TWO years Teams can use this tool to track progress of implementation of KFE components from year-to year.
Key Feature Status Tracker Template 2 Year This tool provides a checklist for the major components of each KFE section and includes a graph to map scores for up to FOUR years Teams can use this tool to track progress of implementation of KFE components over multiple years, and determine if progress has been made.
Key Feature Evaluation This link leads to a page containing a summary of the KFE process, the essential items, and information on the evaluation process and scoring Teams can further prepare for the KFE process by previewing the feedback structure and reporting process.

 

Team Meeting Resources

Below are resources that may be used to help structure and organize team meetings in your school. These may be PBS-specific, focus on problem-solving, or account for different meeting frequencies.

Resource Description How to Use This Resource
Meeting Minutes Problem Solving Action Plan This document can be used to record meeting minutes and has an action plan section designed for problem-solving Teams can log their meeting discussions using this tool, but also outline needed steps to solve problems identified within the meeting
PBS Team Meeting Minutes Form This document provides a PBS team meeting outline that walks teams through reviewing school-wide data and identifying action steps School-wide PBS teams may want to use this outline to help structure team meetings, review data, and action plan
Meeting Roles – Table Tents These table tents have the names of different meeting roles written on one side and a description of their job duties on the other These table tents can be used in a meeting to identify roles for all participants and remind them of their role throughout the meeting
Meeting Facilitation Guide This guide provides advice for planning for and structuring essential parts of a meeting, as well as addressing different meeting roadblocks This guide may be helpful to meeting facilitators in building their meeting management skills by providing multiple, specific behaviors they can use in different meeting situations
Meeting Norms This document provides lists of meeting norms that are expected for member interaction and team problem solving Teams may use these norms to help structure meeting behavior by discussing them as a group and collectively agreeing to uphold these standards
Flow of Monthly Team Meeting This meeting outline provides guidance on the flow and order of topics in a monthly team meeting Teams can use this outline to structure the conversations in their monthly meetings to ensure that all important information is covered
Tier 1 Leadership Team This document allows teams to identify members for the Tier 1 team and assign meeting roles. Teams can use this document to organize their team members and roles.
Tier 1 Team Meeting Checklist This document outlines steps for teams to take before, during, and after a Tier 1 meeting. Teams can use this checklist to determine which steps they are completing throughout their tier 1 meetings and which ones they need to improve on.
Technical Guide for Alignment of Initiatives This guide explains the steps to take in order to align multiple school initiatives with programs that the school currently uses. Teams can use this document as well as the action planning tool to  coordinate the alignment process, define outcomes, and design plans for program alignment.

 

Data Analysis

Below are resources that can assist in the data analysis process that involves developing, evaluating, and processing information to make educated decisions about what works and creating action plans for what doesn’t.

Resource Description How to Use This Resource
Program Development and Evaluation: Data Review This document allows schools to analyze their referrals, student behavior, clarity of expectations, and punitive techniques more in-depth. Teams can use this document to look more closely at their referral rates and whether they have appropriate and clear expectations and use of punitive techniques.
Data Analysis: Using Data for Decision Making This flowchart describes how to use collected data to problem solve towards a solution. Teams can use this document as a guide when making data based decisions and problem solving.
Monthly Data Analysis Guide This document allows schools to compare their average referrals per day/month based on staff, location, time, and students. Teams can use this document to analyze their monthly referrals for trends.
Conducting a Focus Group Guide This guide includes information on how to conduct a focus group; including sample questions, how to recruit participants, conducting the focus group, and analyzing the data. Facilitators may find this document helpful for outlining the beginning stages of organizing and running a focus group
Problem Solving Guide – Template This template allows teams to analyze a problem, create a measurable goal and action plan, and how to monitor fidelity and outcomes. Teams can use this template to focus on a problem they reference in their data and to create a plan and monitor the outcome.
Problem Solving Guide – Example This document provides an example of a completed version of the problem solving guide. Teams can use this example as a reference when completing their own problem solving guide.
School-wide ODR Data Review Prompts This document provides prompts to use when analyzing Office of Discipline Referral data for a school. Teams can use this document to delve deeper into their ODR data and discover any trends or outliers in time, location, problem behavior, and students in relation to referrals.

 

Working Smarter: Committee Review Activity

These resources are part of the Working Smarter activity that can help teams analyze their school committees and find ways to make them more time and resource-efficient.

Resource Description How to Use This Resource
Working Smarter Directions This document provides instructions on how to use the Working Smarter Worksheet (below). Teams can use this resource to get started with the Working Smarter activity and refer to it if questions arise
Working Smarter Worksheet This document allows teams to analyze the effectiveness of their committees by comparing their purpose, outcomes, staff involved, and creating an improvement plan. This resource allows teams to analyze their committees and determine whether any can be combined or removed to improve efficiency and effectiveness.

 

Kickoff and Checklists

These resources provide check-lists and guidelines for conducting start-of-the-year kick-offs with staff, students, and parents to gain buy-in for PBS.

Resource Description How to Use This Resource
SW-PBS Checklist This document provides a list of activities and tasks that teams can do to kick-off the start of the new year with PBS. Teams can use this checklist to stay organized and prepare for start-of-the-year PBS activities.
Staff Kickoff This document provides objectives and action planning ideas for the PBS staff kick-off in the beginning of the school year. Teams can use this document to guide their PBS staff kick-off.
Student Kickoff This document provides the objectives and action planning ideas for the PBS student kick-off in the beginning of the school year. Teams can use this document to guide their PBS student kick-off.
Parent Kickoff This document provides the objectives and action planning ideas for the PBS parent kick-off in the beginning of the school year. Teams can use this document to guide their PBS parent kick-off.
Tier 1 – School-wide PBS Buy-In Checklist This document provides questions that teams can use to guide their problem-solving strategies around gaining PBS buy-in from staff and students. Teams can use this resource to detail their management/policies, training, communication, data collection, and student voices in relation to PBS in order to evaluate buy-in from staff and students.
MTSS/PBS Countdown This document breaks down the essential steps to take to help ensure a successful PBS kick-off. Teams can use this document to address the necessary steps with fidelity and see where more support is needed to have a successful kick-off.